Ms. Bryant,
Thank you for the clarification, and I appreciate you following up with IT.
I’m comfortable approving the revised estimate of 12 hours so that
PRR-726-2025 can move forward. This approval and any associated payment are
made with a full reservation of my rights under the Georgia Open Records
Act.
Thank you again for your help and coordination.
Warm regards,
Sarah Zeeman
On Tue, Jan 27, 2026 at 1:55 PM Sandra Bryant (Brookhaven, GA) <
BrookhavenGA@request.justfoia.com> wrote:
> Mrs. Zeeman,
>
> The IT Department has verified that the search is correct with the dates
> and names requested.
>
> As per the time, we are estimating 12 hours to review and redact any
> responsive documents. We have no way of knowing that every single file is
> responsive to your request until we complete the process.
>
> Thank you,
>
> Sandra
>
>
>
> On Wed, Jan 21, 2026 at 2:45 pm, Sarah Zeeman wrote:
>
>
> Ms. Bryant,
>
> Thank you so much for the update, and I appreciate you coordinating with
> IT.
>
> Before approving the revised estimate, I was hoping you could help with a
> bit of clarification so I can better understand the scope:
>
> -
>
> A brief breakdown of how the 12 hours are allocated (search, review,
> redaction), and confirmation that the first 15 minutes of search time are
> excluded.
> -
>
> Confirmation that the search applied only the specified terms (“Gaddy”
> and “Todd Shoemaker”) across sender, recipient, subject, and body fields.
> -
>
> Whether the approximately 1,000 emails referenced have already been
> filtered for relevance to the specified properties, with duplicate records
> excluded.
> -
>
> Clarification on how redactions are being handled, as I want to be
> sure I’m not paying for review time that results in fully redacted or
> non-responsive records.
>
> Once I have a bit more detail, I’ll be happy to review and let you know
> how I’d like to proceed.
>
> Thank you again for your help — I really appreciate your time and
> assistance.
>
> Warm regards,
> Sarah Zeeman
>
>
>
> On Tue, Jan 20, 2026 at 2:36?PM Sandra Bryant (Brookhaven, GA) <
> BrookhavenGA@request.justfoia.com> wrote:
>
> Mrs. Zeeman,
>
> I apologize for the delayed response. I have spoken with IT, and they
> conducted a new search incorporating your directions as closely as
> possible. That search returned just under 1,000 emails. In addition, we
> have received documents from Community Development.
>
> Based on this updated scope, the revised estimate is 12 hours. Please let
> us know if you approve this updated estimate.
>
> Thank you,
> Sandra Bryant
>
>
>
> On Thu, Jan 15, 2026 at 9:39 am, Sarah Zeeman wrote:
>
>
> Ms. Bryant,
>
> I hope you’re well. I’m following up on PRR-726-2025, originally submitted
> on December 22, 2025, and on your January 9 note indicating that my January
> 8 clarification questions were forwarded to IT.
>
> As noted, those clarifications were intended to further narrow the scope
> of the request in order to reduce the estimated time and cost before any
> deposit is required.
>
> Could you please advise on the status of IT’s review and when I might
> expect confirmation and a revised written estimate/quote? I want to ensure
> the request can move forward efficiently and in alignment with the
> clarified parameters.
>
> Thank you again for your assistance, and please let me know if anything
> further is needed from me.
>
> Warm regards,
> Sarah Zeeman
>
> On Fri, Jan 9, 2026 at 10:20?AM Loretta Watts (Brookhaven, GA) <
> BrookhavenGA@request.justfoia.com> wrote:
>
> Ms. Zeeman,
>
> I have sent your email below to IT. I'll let you know what they can do for
> us.
>
> Thank you,
>
> Sandra
>
>
> On Thu, Jan 08, 2026 at 3:25 pm, Sarah Zeeman wrote:
>
>
> Ms. Bryant,
>
> Thank you for sharing the clarification from IT — I appreciate you
> coordinating on this.
>
> To help narrow the scope and reduce the associated time and cost, I’d like
> to confirm the following revised parameters for PRR-726-2025 *for
> purposes of receiving an updated estimate/quote*:
>
> • *Search term: “Gaddy”*
> – Date range: *July 1, 2024 through December 31, 2025*
>
> • *Search term: “Todd Shoemaker”*
> – Date range: *May 1, 2025 through December 31, 2025*
>
> • *Custodians:* City of Brookhaven employees and officials
> • *Record types:* Emails and email attachments only
>
> These searches relate to communications concerning or referencing the
> properties located at *2740 Grove Street NE, Brookhaven, Georgia
> <https://url4102.request.justfoia.com/ls/click?upn=u001.nrfdmL-2B1UhWpB4V2ArB2sf1V5RqBLMdMwfjx09T48IcxVVAKqRmJY0Va-2FpiRfgoMhIKfn-2BNTjz2wgUesJRO1uiETt62hC16lkLSqdzQF0e3akeMPt943u8H-2BP2EEGBlDbma0AjpASZ-2BPN-2B2k1oTJgQ-3D-3D6rqy_t-2FCMCYm7Cu5BcfgzyUx0RW8CTCtvZrDawLyRA2zFx3nQm7JC5X33kNzeXMkBNY4urUdoqfKFRY8V2fOb7U5OLwAUjGJgt1TGE4gRWRy2P9V5X84uFgCkks3glfvP272jZM3-2Bxi0pv4xovrqafqC2M7aGAJQJWkTgWf3hMq1lCffgpsUiVdpvBy2yOk4tj75CdKcybDDoQZAZtWPn6uHPNfBkhXwMEWO5bdDEeR6PhxfblO