Ms. Bryant,
Thank you so much for the update, and I appreciate you coordinating with IT.
Before approving the revised estimate, I was hoping you could help with a
bit of clarification so I can better understand the scope:
-
A brief breakdown of how the 12 hours are allocated (search, review,
redaction), and confirmation that the first 15 minutes of search time are
excluded.
-
Confirmation that the search applied only the specified terms (“Gaddy”
and “Todd Shoemaker”) across sender, recipient, subject, and body fields.
-
Whether the approximately 1,000 emails referenced have already been
filtered for relevance to the specified properties, with duplicate records
excluded.
-
Clarification on how redactions are being handled, as I want to be sure
I’m not paying for review time that results in fully redacted or
non-responsive records.
Once I have a bit more detail, I’ll be happy to review and let you know how
I’d like to proceed.
Thank you again for your help — I really appreciate your time and
assistance.
Warm regards,
Sarah Zeeman
On Tue, Jan 20, 2026 at 2:36 PM Sandra Bryant (Brookhaven, GA) <
BrookhavenGA@request.justfoia.com> wrote:
> Mrs. Zeeman,
>
> I apologize for the delayed response. I have spoken with IT, and they
> conducted a new search incorporating your directions as closely as
> possible. That search returned just under 1,000 emails. In addition, we
> have received documents from Community Development.
>
> Based on this updated scope, the revised estimate is 12 hours. Please let
> us know if you approve this updated estimate.
>
> Thank you,
> Sandra Bryant
>
>
>
> On Thu, Jan 15, 2026 at 9:39 am, Sarah Zeeman wrote:
>
>
> Ms. Bryant,
>
> I hope you’re well. I’m following up on PRR-726-2025, originally submitted
> on December 22, 2025, and on your January 9 note indicating that my January
> 8 clarification questions were forwarded to IT.
>
> As noted, those clarifications were intended to further narrow the scope
> of the request in order to reduce the estimated time and cost before any
> deposit is required.
>
> Could you please advise on the status of IT’s review and when I might
> expect confirmation and a revised written estimate/quote? I want to ensure
> the request can move forward efficiently and in alignment with the
> clarified parameters.
>
> Thank you again for your assistance, and please let me know if anything
> further is needed from me.
>
> Warm regards,
> Sarah Zeeman
>
> On Fri, Jan 9, 2026 at 10:20?AM Loretta Watts (Brookhaven, GA) <
> BrookhavenGA@request.justfoia.com> wrote:
>
> Ms. Zeeman,
>
> I have sent your email below to IT. I'll let you know what they can do for
> us.
>
> Thank you,
>
> Sandra
>
>
> On Thu, Jan 08, 2026 at 3:25 pm, Sarah Zeeman wrote:
>
>
> Ms. Bryant,
>
> Thank you for sharing the clarification from IT — I appreciate you
> coordinating on this.
>
> To help narrow the scope and reduce the associated time and cost, I’d like
> to confirm the following revised parameters for PRR-726-2025 *for
> purposes of receiving an updated estimate/quote*:
>
> • *Search term: “Gaddy”*
> – Date range: *July 1, 2024 through December 31, 2025*
>
> • *Search term: “Todd Shoemaker”*
> – Date range: *May 1, 2025 through December 31, 2025*
>
> • *Custodians:* City of Brookhaven employees and officials
> • *Record types:* Emails and email attachments only
>
> These searches relate to communications concerning or referencing the
> properties located at *2740 Grove Street NE, Brookhaven, Georgia
> <https://www.google.com/maps/search/2740+Grove+Street+NE,+Brookhaven,+Georgia?entry=gmail&source=g>,
> and/or 2746 Grove Street NE, Brookhaven, Georgia
> <https://www.google.com/maps/search/2746+Grove+Street+NE,+Brookhaven,+Georgia?entry=gmail&source=g>*,
> and are intended to capture only records relevant to those properties.
>
> For clarity, could you please confirm that the search terms “Gaddy” and
> “Todd Shoemaker” are applied across *sender and recipient fields
> (including email addresses and domains such as **@gaddysurveydesign.com
> <https://url4102.request.justfoia.com/ls/click?upn=u001.nrfdmL-2B1UhWpB4V2ArB2sWoRmz-2B5DWmHfWaQmJ47pSODUzDWAFP3JV0a2CHYieYqeIp2m02-2FNK9NdrLCSjz5Dyf519vWYMX1F-2BysisiA0X27jCxQ2X95YpCF8wEp1V-2BPBsBIijrnND7jWhFeeZ9d6yjVoh2bMvJTkmTllIWwpPvTwOcCzmxYyISDcN0s410uG38uUbdG5AtbsRVLhOL3y8eS5-2F6i5VEn-2BsHHuvHnMfmk6cxFkT-2FboZOnzaNAbzWx8Q8vRe9pyVlM5Ehr42HdFcvT8GDzLjttQ5Em0NnI7OZKU4B7RCuJsLJkiVMPnRJEDCcK8hqg6pv1yE9fmNV30UKGLX9lr9pDSayYVIFgK-2FInin-2Fg8Zo39FxSwD-2FqK-2FOJ3rO1ieZBFYz9Y-2BAAoypGyBbR8lUfTw9eewYYXpeHlGkIGytDkDftAOCxxZLlY1mtp-2B3UvR9bvRrXDUvzo8iQhCu1vsCyU6VWNU5NkMhrgXMPsEMzfCXYy28xwxsX4n7NgMjrnmO1H7E82O22kHaKRVPeRWrPKA3PASFc-2Fscj5B3pKRTY8G06GkNfYkvqCrIT1D-2FKo-2Fa84f5BakRKnZnOo0iKFdcg3NLZUzMK4u6-2B5UfUZSXjt99pergOiity917VPxBd_t-2FCMCYm7Cu5BcfgzyUx0RW8CTCtvZrDawLyRA2zFx3nQm7JC5X33kNzeXMkBNY4urUdoqfKFRY8V2fOb7U5OL-2BosNQqcVI7lHeZx5jvVR4yeI6fHglNZuqyHXn6bD71u22IKFenpiXLD8DC4Jsg3RJYJ2ANc4dHeRoUj