Dear Mr. Poindexter,
Thank you for providing the file associated with PRR-726-2025. I appreciate
the time and effort involved in coordinating the search and production.
After reviewing the materials that were made available, I wanted to
respectfully clarify a few items.
As outlined in the original request, PRR-726-2025 seeks records relating to
the properties located at 2740 and 2746 Grove Street NE, including
communications between the City of Brookhaven and Gaddy Surveying & Design,
Inc., Frank Gaddy, Virgil (Al) Gaddy, Jr., and related representatives, as
well as communications involving Todd Shoemaker, in connection with
boundary, survey, zoning, right-of-way, permitting, or related matters.
The file provided appears to contain 19 items, and the materials I have
been able to open do not appear to include communications responsive to
that scope, including communications for the Grove Street properties with
or involving Gaddy Surveying & Design, Inc. or the individuals referenced
in the request.
This also seems somewhat inconsistent with the City’s earlier
correspondence, indicating that the IT search identified nearly 1,000
emails matching the relevant search terms, so I wanted to confirm whether
the materials provided represent the full production responsive to the
request.
In addition, several photo files and project plans attachments appear
unrelated to the Grove Street properties referenced in the request.
Finally, it appears that my credit card may have been charged twice, which
looks like a duplicate transaction. When convenient, could you please
review the billing and correct the duplicate charge?
When you have a moment, I would greatly appreciate confirmation of the
following:
• Whether the materials provided represent the complete production
responsive to PRR-726-2025
• Whether additional responsive records identified in the IT search remain
to be produced, including communications involving the City Attorney’s
Office (for example, emails to or from Jeremy Berry (including email
address jberry@cglawfirm.com), relating to the Grove Street properties
• The status of the duplicate charge
Thank you again for your assistance.
I appreciate your help in ensuring the request is fulfilled consistent with
the Georgia Open Records Act, and please let me know if any clarification
from my end would be helpful.
Warm regards,
Sarah Zeeman
On Tue, Mar 10, 2026 at 10:35 AM Jaden Poindexter (Brookhaven, GA) <
BrookhavenGA@request.justfoia.com> wrote:
> Dear Mrs. Zeeman,
>
> The Clerk's Office has provided all responsive documents related to
> PRR-726-2025, representing the full production of your request after
> refinements. As noted, the City previously spent eight hours reviewing
> all of the emails provided by IT consisting of nearly 1,000 emails, roughly
> 350 pages which included references to the “Gaddy” email addresses, but we
> have only invoiced you for two of those hours. After several additional
> hours of cross-checking those pages by the Clerk's office to determine what
> was responsive, there were no results and therefore no responsive documents
> related to the specific addresses at 2740 Grove Street NE, Brookhaven, GA
> 30319, or 2746 Grove Street NE, Brookhaven, GA 30319. After following up
> with the more narrow search you provided, the IT department did not find
> any additional responsive documents for your request. As for the difficulty
> opening the documents, they should be standard PDFs and JPEGs.
>
> Thank you,
> Office of the City Clerk
> City of Brookhaven
> 4001 Peachtree Rd.
> Brookhaven, GA 30319
>
> On Mon, Mar 09, 2026 at 12:28 pm, Sarah Zeeman wrote:
>
>
> Hi Jaden,
>
> Thank you for sending the materials and for your work on the request. I’ve
> completed payment for PRR-726-2025 and began reviewing the files that were
> provided.
>
> As I started going through them, the files don’t appear to relate to my
> request, and a number of the files are not opening on my end. I wanted to
> check to see if this may be a formatting or download issue.
>
> Could you please let me know if what I received represents the full
> production, or if there may be additional files associated with the
> request? I just want to make sure I’m reviewing everything correctly.
>
> I appreciate your help and look forward to your guidance.
>
>
> Best,
> Sarah
>
>
> On Mon, Mar 2, 2026 at 9:58?AM Jaden Poindexter (Brookhaven, GA) <
> BrookhavenGA@request.justfoia.com> wrote:
>
> Dear Sarah Zeeman,
>
> Re: Public Records Request
>
> The Open Records Request PRR-726-2025 you submitted has been completed.
> Any requested documents have either been attached or can be retrieved via
> the web using the information below:
>
> Go To: https://brookhavenga.justfoia.com/PublicPortal
> <https://url4102.request.justfoia.com/ls/click?upn=u001.nrfdmL-2B1UhWpB4V2ArB2sWoRmz-2B5DWmHfWaQmJ47pSODUzDWAFP3JV0a2CHYieYq7AgpwHxsqFR-2Frofj5KhZhX5ZUA7i7fX9fAtoItEh5T2iUE-2FRVSesqRjS71n5a70C8PwVWMICospEroBFnqtlBpIZkm-2Bel