Tue 31 Mar 2026 13 11 15 040 Re Re Request Completed 19D44E0C¶

Dear Mr. Poindexter,

I hope you’re doing well. I wanted to first follow up on the duplicate
credit card charge related to PRR-726-2025 — when convenient, could you
please review and let me know when that will be rectified?

Additionally, thank you for confirming that the production is complete.
After reviewing the materials, several of the files provided (including
photos and plans) do not appear to be responsive to the request, as they
seem fully unrelated to the Grove Street properties.

Given the earlier indication of a larger set of potentially responsive
records, I just want to make sure I’m not missing anything.

When you have a moment, could you please confirm:

• That all responsive records (including communications) were included
• Whether any records were excluded or filtered out, and on what basis

I appreciate your help and attention to this.

Thank you,
Sarah Zeeman

[image: Screenshot 2026-03-31 at 1.07.16 PM.png]

On Wed, Mar 11, 2026 at 5:13 PM Sarah Zeeman <szeeman@gmail.com> wrote:

> Dear Mr. Poindexter,
>
> Thank you for providing the file associated with PRR-726-2025. I
> appreciate the time and effort involved in coordinating the search and
> production.
>
> After reviewing the materials that were made available, I wanted to
> respectfully clarify a few items.
>
> As outlined in the original request, PRR-726-2025 seeks records relating
> to the properties located at 2740 and 2746 Grove Street NE, including
> communications between the City of Brookhaven and Gaddy Surveying & Design,
> Inc., Frank Gaddy, Virgil (Al) Gaddy, Jr., and related representatives, as
> well as communications involving Todd Shoemaker, in connection with
> boundary, survey, zoning, right-of-way, permitting, or related matters.
>
> The file provided appears to contain 19 items, and the materials I have
> been able to open do not appear to include communications responsive to
> that scope, including communications for the Grove Street properties with
> or involving Gaddy Surveying & Design, Inc. or the individuals referenced
> in the request.
>
> This also seems somewhat inconsistent with the City’s earlier
> correspondence, indicating that the IT search identified nearly 1,000
> emails matching the relevant search terms, so I wanted to confirm whether
> the materials provided represent the full production responsive to the
> request.
>
> In addition,  several photo files and project plans attachments appear
> unrelated to the Grove Street properties referenced in the request.
>
> Finally, it appears that my credit card may have been charged twice, which
> looks like a duplicate transaction. When convenient, could you please
> review the billing and correct the duplicate charge?
>
> When you have a moment, I would greatly appreciate confirmation of the
> following:
>
> • Whether the materials provided represent the complete production
> responsive to PRR-726-2025
> • Whether additional responsive records identified in the IT search remain
> to be produced, including communications involving the City Attorney’s
> Office (for example, emails to or from Jeremy Berry (including email
> address jberry@cglawfirm.com), relating to the Grove Street properties
> • The status of the duplicate charge
>
> Thank you again for your assistance.
>
> I appreciate your help in ensuring the request is fulfilled consistent
> with the Georgia Open Records Act, and please let me know if any
> clarification from my end would be helpful.
>
> Warm regards,
> Sarah Zeeman
>
> On Tue, Mar 10, 2026 at 10:35 AM Jaden Poindexter (Brookhaven, GA) <
> BrookhavenGA@request.justfoia.com> wrote:
>
>> Dear Mrs. Zeeman,
>>
>> The Clerk's Office has provided all responsive documents related to
>> PRR-726-2025, representing the full production of your request after
>> refinements. As noted, the City previously spent eight hours reviewing
>> all of the emails provided by IT consisting of nearly 1,000 emails, roughly
>> 350 pages which included references to the “Gaddy” email addresses, but we
>> have only invoiced you for two of those hours. After several additional
>> hours of cross-checking those pages by the Clerk's office to determine what
>> was responsive, there were no results and therefore no responsive documents
>> related to the specific addresses at 2740 Grove Street NE, Brookhaven, GA
>> 30319, or 2746 Grove Street NE, Brookhaven, GA 30319. After following up
>> with the more narrow search you provided, the IT department did not find
>> any additional responsive documents for your request. As for the difficulty
>> opening the documents, they should be standard PDFs and JPEGs.
>>
>> Thank you,
>> Office of the City Clerk
>> City of Brookhaven
>> 4001 Peachtree Rd.
>> Brookhaven, GA 30319
>>
>> On Mon, Mar 09, 2026 at 12:28 pm, Sarah Zeeman wrote:
>>
>>
>> Hi Jaden,
>>
>> Thank you for sending the materials and for your work on the request.
>> I’ve completed payment for PRR-726-2025 and began reviewing the files that
>> were provided.
>>
>> As