Mrs. Zeeman,
The IT Department has verified that the search is correct with the dates and names requested.
As per the time, we are estimating 12 hours to review and redact any responsive documents. We have no way of knowing that every single file is responsive to your request until we complete the process.
Thank you,
Sandra
On Wed, Jan 21, 2026 at 2:45 pm, Sarah Zeeman wrote:
Ms. Bryant,
Thank you so much for the update, and I appreciate you coordinating with IT.
Before approving the revised estimate, I was hoping you could help with a bit of clarification so I can better understand the scope:
A brief breakdown of how the 12 hours are allocated (search, review, redaction), and confirmation that the first 15 minutes of search time are excluded.
Confirmation that the search applied only the specified terms (“Gaddy” and “Todd Shoemaker”) across sender, recipient, subject, and body fields.
Whether the approximately 1,000 emails referenced have already been filtered for relevance to the specified properties, with duplicate records excluded.
Clarification on how redactions are being handled, as I want to be sure I’m not paying for review time that results in fully redacted or non-responsive records.
Once I have a bit more detail, I’ll be happy to review and let you know how I’d like to proceed.
Thank you again for your help — I really appreciate your time and assistance.
Warm regards,
Sarah Zeeman
On Tue, Jan 20, 2026 at 2:36?PM Sandra Bryant (Brookhaven, GA) <<a href="" target="_blank" style="background-repeat: no-repeat; padding: 0px; margin: 0px; background-color: transparent; color: rgb(0, 0, 238); cursor: pointer; user-select: auto; box-sizing: inherit;" fr-original-style="background-repeat: no-repeat; padding: 0px; margin: 0px; background-color: transparent; color: rgb(0, 0, 238); cursor: pointer; user-select: auto; box-sizing: inherit;">BrookhavenGA@request.justfoia.com> wrote:
Mrs. Zeeman,
I apologize for the delayed response. I have spoken with IT, and they conducted a new search incorporating your directions as closely as possible. That search returned just under 1,000 emails. In addition, we have received documents from Community Development.
Based on this updated scope, the revised estimate is 12 hours. Please let us know if you approve this updated estimate.
Thank you,
Sandra Bryant
On Thu, Jan 15, 2026 at 9:39 am, Sarah Zeeman wrote:
Ms. Bryant,
I hope you’re well. I’m following up on PRR-726-2025, originally submitted on December 22, 2025, and on your January 9 note indicating that my January 8 clarification questions were forwarded to IT.
As noted, those clarifications were intended to further narrow the scope of the request in order to reduce the estimated time and cost before any deposit is required.
Could you please advise on the status of IT’s review and when I might expect confirmation and a revised written estimate/quote? I want to ensure the request can move forward efficiently and in alignment with the clarified parameters.
Thank you again for your assistance, and please let me know if anything further is needed from me.
Warm regards,
Sarah Zeeman
On Fri, Jan 9, 2026 at 10:20?AM Loretta Watts (Brookhaven, GA) <<a style="background-repeat: no-repeat; padding: 0px; margin: 0px; background-color: transparent; color: rgb(0, 0, 238); cursor: pointer; user-select: auto; box-sizing: inherit;" fr-original-style="background-repeat: no-repeat; padding: 0px; margin: 0px; background-color: transparent; color: rgb(0, 0, 238); cursor: pointer; user-select: auto; box-sizing: inherit;">BrookhavenGA@request.justfoia.com> wrote:
Ms. Zeeman,
I have sent your email below to IT. I'll let you know what they can do for us.
Thank you,
Sandra
On Thu, Jan 08, 2026 at 3:25 pm, Sarah Zeeman wrote:
Ms. Bryant,
Thank you for sharing the clarification from IT — I appreciate you coordinating on this.
To help narrow the scope and reduce the associated time and cost, I’d like to confirm the following revised parameters for PRR-726-2025 for purposes of receiving an updated estimate/quote:
• Search term: “Gaddy”
– Date range: July 1, 2024 through December 31, 2025
• Search term: “Todd Shoemaker”
– Date range: May 1, 2025 through December 31, 2025
• Custodians: City of Brookhaven employees and officials
• Record types: Emails and email attachments only
These searches relate to communications concerning or referencing the properties located at 2740 Grove Street NE, Brookhaven, Georgia, and/or 2746 Grove Street NE, Brookhaven, Georgia, and are intended to capture only records relevant to those properties.
For clarity, could you please confirm that the search terms “Gaddy” and “Todd Shoemaker” are applied across sender and recipient fields (including email addresses and domains such as @gaddysurvey