Mrs. Zeeman,
I apologize for the delayed response. I have spoken with IT, and they conducted a new search incorporating your directions as closely as possible. That search returned just under 1,000 emails. In addition, we have received documents from Community Development.
Based on this updated scope, the revised estimate is 12 hours. Please let us know if you approve this updated estimate.
Thank you,
Sandra Bryant
On Thu, Jan 15, 2026 at 9:39 am, Sarah Zeeman wrote:
Ms. Bryant,
I hope you’re well. I’m following up on PRR-726-2025, originally submitted on December 22, 2025, and on your January 9 note indicating that my January 8 clarification questions were forwarded to IT.
As noted, those clarifications were intended to further narrow the scope of the request in order to reduce the estimated time and cost before any deposit is required.
Could you please advise on the status of IT’s review and when I might expect confirmation and a revised written estimate/quote? I want to ensure the request can move forward efficiently and in alignment with the clarified parameters.
Thank you again for your assistance, and please let me know if anything further is needed from me.
Warm regards,
Sarah Zeeman
On Fri, Jan 9, 2026 at 10:20?AM Loretta Watts (Brookhaven, GA) <<a href="">BrookhavenGA@request.justfoia.com> wrote:
Ms. Zeeman,
I have sent your email below to IT. I'll let you know what they can do for us.
Thank you,
Sandra
On Thu, Jan 08, 2026 at 3:25 pm, Sarah Zeeman wrote:
Ms. Bryant,
Thank you for sharing the clarification from IT — I appreciate you coordinating on this.
To help narrow the scope and reduce the associated time and cost, I’d like to confirm the following revised parameters for PRR-726-2025 for purposes of receiving an updated estimate/quote:
• Search term: “Gaddy”
– Date range: July 1, 2024 through December 31, 2025
• Search term: “Todd Shoemaker”
– Date range: May 1, 2025 through December 31, 2025
• Custodians: City of Brookhaven employees and officials
• Record types: Emails and email attachments only
These searches relate to communications concerning or referencing the properties located at 2740 Grove Street NE, Brookhaven, Georgia, and/or 2746 Grove Street NE, Brookhaven, Georgia, and are intended to capture only records relevant to those properties.
For clarity, could you please confirm that the search terms “Gaddy” and “Todd Shoemaker” are applied across sender and recipient fields (including email addresses and domains such as @gaddysurveydesign.com and @toddshoemaker.com), subject lines, and email body content?
Once confirmed, I would appreciate receiving a revised written estimate/quote reflecting these refinements. I can then review and advise on next steps.
Thank you again for your help. Please let me know if you need any further clarification.
Warm regards,
Sarah Zeeman
On Thu, Jan 8, 2026 at 2:46?PM Sandra Bryant (Brookhaven, GA) <<a>BrookhavenGA@request.justfoia.com> wrote:
Hello Ms. Zeeman,
Please see email below from IT. Let us know if you would like to modify the request, or approve the updated estimate.
Thank you,
Sandra
On Wed, Jan 07, 2026 at 11:55 am, Robert Mullis wrote:
The search was "gaddy" or "todd shoemaker". the request did not include date ranges. Records go back to 2021.
Robert Mullis
IT Director
City of Brookhaven
? 404-637-0640
robert.mullis@brookhavenga.gov
www.BrookhavenGa.gov
4001 Peachtree Rd NE|Brookhaven, GA|30319
From:Sandra Bryant (Brookhaven, GA)
On Tue, Jan 06, 2026 at 1:29 pm, Sandra Bryant (Brookhaven, GA) wrote:
See email below and help with it please.
Thank you,
Sandra
On Tue, Jan 06, 2026 at 12:26 pm, Sarah Zeeman wrote:
Dear Ms. Bryant,
Thank you very much for your detailed response and for taking the time to look more closely at Open Records Request PRR-726-2025. I appreciate the additional context regarding the volume of potentially responsive records and the explanation for the updated estimate.
I understand that the City has identified approximately 3,775 potentially responsive emails, and that the earlier estimate did not fully capture the time needed to review and redact those materials. Thank you for clarifying the revised estimate of thirty (30) hours at the applicable hourly rate.
Before moving forward, I was hoping you might be able to help me with a few clarifying questions so that I can better understand the scope and, if possible, work with you to keep the process as efficient as I can:
Search parameters
If available, could you please share the general search terms, custodians, and date ranges that were used to identify the potentially responsive emails? This would help me determine whether narrowing the request might meaningfully reduce the volume.
Opportunities to refin