Ms. Bryant,
Thank you for sharing the clarification from IT — I appreciate you
coordinating on this.
To help narrow the scope and reduce the associated time and cost, I’d like
to confirm the following revised parameters for PRR-726-2025 *for purposes
of receiving an updated estimate/quote*:
• *Search term: “Gaddy”*
– Date range: *July 1, 2024 through December 31, 2025*
• *Search term: “Todd Shoemaker”*
– Date range: *May 1, 2025 through December 31, 2025*
• *Custodians:* City of Brookhaven employees and officials
• *Record types:* Emails and email attachments only
These searches relate to communications concerning or referencing the
properties located at *2740 Grove Street NE, Brookhaven, Georgia, and/or
2746 Grove Street NE, Brookhaven, Georgia*, and are intended to capture
only records relevant to those properties.
For clarity, could you please confirm that the search terms “Gaddy” and
“Todd Shoemaker” are applied across *sender and recipient fields (including
email addresses and domains such as **@gaddysurveydesign.com
<http://gaddysurveydesign.com>** and **@toddshoemaker.com
<http://toddshoemaker.com>**), subject lines, and email body content*?
Once confirmed, I would appreciate receiving a *revised written
estimate/quote* reflecting these refinements. I can then review and advise
on next steps.
Thank you again for your help. Please let me know if you need any further
clarification.
Warm regards,
Sarah Zeeman
On Thu, Jan 8, 2026 at 2:46 PM Sandra Bryant (Brookhaven, GA) <
BrookhavenGA@request.justfoia.com> wrote:
> Hello Ms. Zeeman,
>
> Please see email below from IT. Let us know if you would like to modify
> the request, or approve the updated estimate.
>
> Thank you,
>
> Sandra
>
> On Wed, Jan 07, 2026 at 11:55 am, Robert Mullis wrote:
>
> The search was "gaddy" or "todd shoemaker". the request did not include
> date ranges. Records go back to 2021.
>
>
>
>
> *Robert Mullis*
>
> IT Director
>
> City of Brookhaven
>
> *?* 404-637-0640
>
> *robert.mullis@brookhavenga.gov*
>
> *www.BrookhavenGa.gov
> <https://url4102.request.justfoia.com/ls/click?upn=u001.IO29t6AlVrpwkRDJs53FNhKvSfVeTFjV4MiVolpQPEKYSagyMAbEZGvx9qxGsKuSl0DT_t-2FCMCYm7Cu5BcfgzyUx0RW8CTCtvZrDawLyRA2zFx3nQm7JC5X33kNzeXMkBNY4urUdoqfKFRY8V2fOb7U5OL51k0vlN0C9tn1G-2FuGXM-2Fg9-2BWpyAlIVHEZlw8-2BudmN-2B7uZSucoIvhYMCeECZU9UH5jrdz6U-2FTX0YmUTxVdelU2rW2w-2FeFhIz9Oc6Xp-2FyoRx-2BtiVK0UcX8ds1fxGbWj9LeMOhHwYG9EGjIqTnl1eFRb23wxg-2FAT9Ja17HsBvjjtgmRn2h9UDyOd5aYO9AJQiH4GMQ4GnfjC5X-2FkOOo5SmOLs-3D>*
> 4001 Peachtree Rd NE|Brookhaven, GA|30319
>
>
>
>
>
>
> *
> <https://url4102.request.justfoia.com/ls/click?upn=u001.nrfdmL-2B1UhWpB4V2ArB2sSgTfqY6uexr5U6QYqjg-2FHrEtQ2aOXOSCLOWJEPkkiiR-2BX7EiRklwtV3-2Fcx54dZm-2Fi8dXJaYbBbXnjwroNZMcCQ-3DDxfH_t-2FCMCYm7Cu5BcfgzyUx0RW8CTCtvZrDawLyRA2zFx3nQm7JC5X33kNzeXMkBNY4urUdoqfKFRY8V2fOb7U5OL51k0vlN0C9tn1G-2FuGXM-2Fg9-2BWpyAlIVHEZlw8-2BudmN-2B77EjaKH2Dqw014vw49X33o8h-2BsdFM0i762g00FNz9wF2ze2apWp-2BgFyGXch8SF5bbWm-2Blpx1me8Y1XBAubEsLXIS7BNA2orVLvB0ZdYI5sCu2S8L8AAQsv9OjTQrzFrfxM6CnQ-2Bek2tQ9lTxDKfr-2BLy3q8hncfUQsYXW1s0pyh0E-3D>*
>
>
> ------------------------------
> *From:* Sandra Bryant (Brookhaven, GA)
>
>
>
> On Tue, Jan 06, 2026 at 1:29 pm, Sandra Bryant (Brookhaven, GA) wrote:
>
> See email below and help with it please.
>
> Thank you,
>
> Sandra
>
>
>
> On Tue, Jan 06, 2026 at 12:26 pm, Sarah Zeeman wrote:
>
> Dear Ms. Bryant,
>
> Thank you very much for your detailed response and for taking the time to
> look more closely at Open Records Request PRR-726-2025. I appreciate the
> additional context regarding the volume of potentially responsive records
> and the explanation for the updated estimate.
>
> I understand that the City has identified approximately 3,775 potentially
> responsive emails, and that the earlier estimate did not fully capture the
> time needed to review and redact those materials. Thank you for clarifying
> the revised estimate of thirty (30) hours at the applicable hourly rate.
>
> Before moving forward, I was hoping you might be able to help me with a
> few clarifying questions so that I can better understand the scope and, if
> possible, work with you to keep the process as efficient as I can:
>
> 1.
>
> *Search parameters*
> If available, could you please share the general search terms,
> custodians, and date ranges that were used to identify the potentially
> responsive emails? This would help me determine whether narrowing the
> request might meaningfully reduce the volume.
> 2.
>
> *Opportunities to refine scope*
> If certain custodians, date ranges, or categories of records account
> for a large portion of the identified emails, I would be very open to
> discussing reasonable refinements that could reduce review time and
> associated costs while still capturing the most relevant records.
> 3.
>
> *Production approach*
> To the extent records are reviewed primarily for redactions rather
> than full exemptions, please let me know wheth