Thu 08 Jan 2026 19 46 31 0000 Fwd Re Fwd Re Updated Cost Estimate Utf 8 B 4Oct Public Reco 19B9F257¶

Hello Ms. Zeeman, 

 Please see email below from IT. Let us know if you would like to modify the request, or approve the updated estimate. 

 Thank you, 

 Sandra

On Wed, Jan 07, 2026 at 11:55 am, Robert Mullis wrote:

The search was "gaddy" or "todd shoemaker". the request did not include date ranges. Records go back to 2021. 

 Robert Mullis 

 IT Director 

 City of Brookhaven 

 ? 404-637-0640 

 robert.mullis@brookhavenga.gov 

 www.BrookhavenGa.gov 

 4001 Peachtree Rd NE|Brookhaven, GA|30319 

 From: Sandra Bryant (Brookhaven, GA)  


On Tue, Jan 06, 2026 at 1:29 pm, Sandra Bryant (Brookhaven, GA) wrote:

See email below and help with it please. 

 Thank you, 

 Sandra 



On Tue, Jan 06, 2026 at 12:26 pm, Sarah Zeeman wrote:


 Dear Ms. Bryant, 

 Thank you very much for your detailed response and for taking the time to look more closely at Open Records Request PRR-726-2025. I appreciate the additional context regarding the volume of potentially responsive records and the explanation for the updated estimate. 

 I understand that the City has identified approximately 3,775 potentially responsive emails, and that the earlier estimate did not fully capture the time needed to review and redact those materials. Thank you for clarifying the revised estimate of thirty (30) hours at the applicable hourly rate. 

 Before moving forward, I was hoping you might be able to help me with a few clarifying questions so that I can better understand the scope and, if possible, work with you to keep the process as efficient as I can: 


 Search parameters
If available, could you please share the general search terms, custodians, and date ranges that were used to identify the potentially responsive emails? This would help me determine whether narrowing the request might meaningfully reduce the volume. 


 Opportunities to refine scope
If certain custodians, date ranges, or categories of records account for a large portion of the identified emails, I would be very open to discussing reasonable refinements that could reduce review time and associated costs while still capturing the most relevant records. 


 Production approach
To the extent records are reviewed primarily for redactions rather than full exemptions, please let me know whether production could occur on a rolling basis as review is completed. 


 Deposit application
I would also appreciate confirmation that the $500 deposit will be applied toward the final invoiced amount, and that any unused portion would be credited or refunded as appropriate. 


 I truly appreciate your help throughout this process. I am happy to pay lawful, properly estimated costs under the Georgia Open Records Act, and my goal is simply to ensure the request is clearly scoped and well understood before proceeding. 

 Thank you again for your time and assistance. I look forward to your guidance on next steps. 

 Warm regards, 

 Sarah 


 On Tue, Jan 6, 2026 at 12:13?PM Sandra Bryant (Brookhaven, GA) <<a>BrookhavenGA@request.justfoia.com> wrote: 
 Dear Sarah Zeeman, 

 Pursuant to O.C.G.A. § 50-18-71(d), the cost to fulfill Public Records Request PRR-726-2025 exceeds $25. Based on the scope of your request, the City has identified 3775 potentially responsive emails in addition to other documents that require review and redaction prior to release. 

 The previously provided estimate of two (2) hours did not adequately account for the total time required to complete this request. Accordingly, the updated estimate is thirty (30) hours, totaling $810, calculated at $27 per hour (less the first 15 minutes, which are provided at no charge). 

 A deposit of $500 is required to proceed with fulfillment of your request. An invoice for the required deposit has been made available to you in the portal. 

 Please note that the final cost may vary depending on the actual time required to complete the review and redaction of the responsive records. 

 Redactions will be made pursuant to the provisions below per Georgia Open Records Act. 

 O.C.G.A. 50-18-72(a)(20) (A) Records that reveal an individual’s social security number, mother’s birth name, credit card information, bank account information, insurance or medical information in all records, telephone number, personal e-mail address or cellular telephone number, etc. 
 O.C.G.A. 50-18-72(a) (21) – Records concerning public employees that reveal the public employee’s home address, home telephone number, etc. 
 O.C.G.A. 50-18-72(a) (2) Medical or veterinary records and similar files, etc. 
 O.C.G.A. 50-18-72(a)(7) – Records consisting of confidential evaluations submitted to, or examinations prepared by a governmental agency and prepared in connection with the appointment or hiring of a public officer or employee, etc. 
 O.C.G.A. 50-18-72(a) (43) – Records containing tax matters or tax information, etc. 
 O.C.G.A. 50-18-72(a) (41) (42) – Records containing communicatio