I approve the estimated cost and authorize the City to proceed with Open
Records Request PRR-726-2025.
On Mon, Dec 22, 2025 at 12:40 PM Loretta Watts (Brookhaven, GA) <
BrookhavenGA@request.justfoia.com> wrote:
> Dear Sarah Zeeman,
>
> The City Clerk’s Office has received your open records request regarding
> Open Records Request – Communications and Records Involving Gaddy Surveying
> & Design, Inc. and Todd Shoemaker Pursuant to the Georgia Open Records Act,
> O.C.G.A. § 50-18-70 et seq., I hereby request access to and copies of all
> public records in the possession, custody, or control of the City of
> Brookhaven relating to the properties 2740 Grove Street NE, Brookhaven,
> GA 30319
> <https://www.google.com/maps/search/2740+Grove+Street+NE,+Brookhaven,+GA+30319?entry=gmail&source=g>
> and 2746 Grove Street NE, Brookhaven, GA 30319
> <https://www.google.com/maps/search/2746+Grove+Street+NE,+Brookhaven,+GA+30319?entry=gmail&source=g>,
> as well as any related boundary, plat, survey, zoning, right-of-way, or
> permitting matters. Requested Records Include, but Are Not Limited To, the
> Following: 1. Communications with Gaddy Surveying & Design, Inc. All
> communications (including emails, attachments, letters, text messages,
> memoranda, notes, and internal correspondence) between the City of
> Brookhaven and: Gaddy Surveying & Design, Inc. Frank Gaddy,
> frank@gaddysurveydesign.com Virgil F. Gaddy, Jr., al@gaddysurveydesign.com
> Any employee, agent, or representative of Gaddy Surveying & Design, Inc.
> This includes communications involving any City department, employee,
> contractor, consultant, or official. 2. Communications with Todd Shoemaker
> All communications (including emails, attachments, letters, text messages,
> memoranda, notes, and internal correspondence) between the City of
> Brookhaven and: Todd Shoemaker, todd@toddshoemaker.com Any expeditor,
> consultant, contractor, or third party acting on behalf of, in coordination
> with, or referenced in connection with Todd Shoemaker relating to
> permitting, zoning, survey review, plat reconfiguration, or submissions
> involving the above-referenced properties. 3. Surveys, Plats, and
> Submissions All records reflecting: Surveys, plats, re-plats, boundary
> surveys, or topographic surveys prepared by or attributed to Gaddy
> Surveying & Design, Inc. Any drafts, revisions, versions, or resubmissions
> of such surveys or plats Dates of receipt, review, acceptance, rejection,
> or reliance by the City Metadata showing creation dates, modification
> dates, and submission dates (if available) 4. City Reliance, Acceptance, or
> Use Any records reflecting the City of Brookhaven’s reliance upon,
> acceptance of, review of, or use of any survey, plat, or boundary
> documentation prepared by Gaddy Surveying & Design, Inc., including but not
> limited to: Internal review comments or notes Planning, zoning,
> engineering, or public works evaluations Emails or memoranda discussing the
> surveys Communications with legal counsel referencing the surveys or plats
> 5. Permitting, Zoning, and Expeditor Records All records relating to:
> Permit applications Zoning or planning reviews Engineering or public works
> reviews Expeditor submissions, correspondence, or status updates in which
> Gaddy Surveying & Design, Inc. or Todd Shoemaker were involved, referenced,
> or copied. 5A. V Number and Administrative Tracking Records Any records
> relating to or referencing any “V number,” variance number, waiver number,
> administrative review number, or similar internal case or tracking
> identifier associated with the above-referenced properties, surveys, plats,
> or boundary line matters, including but not limited to: - The V number
> itself (if assigned) - Internal intake forms or applications - Staff notes,
> comments, or review memoranda - Communications with expeditors, including
> Todd Shoemaker - Communications with City legal counsel - Records
> reflecting approval, denial, or conditional handling of such matters 6.
> Legal and Attorney Communications (Non-Privileged) All non-privileged
> communications between the City of Brookhaven and any legal counsel
> referencing: Gaddy Surveying & Design, Inc. Todd Shoemaker Surveys, plats,
> boundary line issues, or related approvals for the referenced properties If
> any records are withheld under a claim of privilege or exemption, please
> identify the specific statutory exemption relied upon, pursuant to O.C.G.A.
> § 50-18-71, and describe the nature of the records withheld. Fees If any
> copying, administrative, or retrieval fees are anticipated, please provide
> an itemized written estimate prior to incurring such costs, as required by
> O.C.G.A. § 50-18-71(c). Response Time As required by the Georgia Open
> Records Act, please provide access to the requested records within three
> (3) business days, or provide a written explanation of the time needed to
> produce the records. Thank you for your prompt attention