Ms. Bryant,
I hope you’re doing well. I wanted to follow up on *PRR-726-2025*.
As noted below, I approved the revised 12-hour estimate last Wednesday so
the request could move forward. I just wanted to check in to see whether
there is an anticipated timeline for production or a status update you
could share.
Thank you very much, and I appreciate your help.
Warm regards,
Sarah Zeeman
On Wed, Jan 28, 2026 at 9:22 AM Sarah Zeeman <szeeman@gmail.com> wrote:
> Ms. Bryant,
>
> Thank you for the clarification, and I appreciate you following up with IT.
>
> I’m comfortable approving the revised estimate of 12 hours so that
> PRR-726-2025 can move forward. This approval and any associated payment are
> made with a full reservation of my rights under the Georgia Open Records
> Act.
>
> Thank you again for your help and coordination.
>
> Warm regards,
> Sarah Zeeman
>
> On Tue, Jan 27, 2026 at 1:55 PM Sandra Bryant (Brookhaven, GA) <
> BrookhavenGA@request.justfoia.com> wrote:
>
>> Mrs. Zeeman,
>>
>> The IT Department has verified that the search is correct with the dates
>> and names requested.
>>
>> As per the time, we are estimating 12 hours to review and redact any
>> responsive documents. We have no way of knowing that every single file is
>> responsive to your request until we complete the process.
>>
>> Thank you,
>>
>> Sandra
>>
>>
>>
>> On Wed, Jan 21, 2026 at 2:45 pm, Sarah Zeeman wrote:
>>
>>
>> Ms. Bryant,
>>
>> Thank you so much for the update, and I appreciate you coordinating with
>> IT.
>>
>> Before approving the revised estimate, I was hoping you could help with a
>> bit of clarification so I can better understand the scope:
>>
>> -
>>
>> A brief breakdown of how the 12 hours are allocated (search, review,
>> redaction), and confirmation that the first 15 minutes of search time are
>> excluded.
>> -
>>
>> Confirmation that the search applied only the specified terms
>> (“Gaddy” and “Todd Shoemaker”) across sender, recipient, subject, and body
>> fields.
>> -
>>
>> Whether the approximately 1,000 emails referenced have already been
>> filtered for relevance to the specified properties, with duplicate records
>> excluded.
>> -
>>
>> Clarification on how redactions are being handled, as I want to be
>> sure I’m not paying for review time that results in fully redacted or
>> non-responsive records.
>>
>> Once I have a bit more detail, I’ll be happy to review and let you know
>> how I’d like to proceed.
>>
>> Thank you again for your help — I really appreciate your time and
>> assistance.
>>
>> Warm regards,
>> Sarah Zeeman
>>
>>
>>
>> On Tue, Jan 20, 2026 at 2:36?PM Sandra Bryant (Brookhaven, GA) <
>> BrookhavenGA@request.justfoia.com> wrote:
>>
>> Mrs. Zeeman,
>>
>> I apologize for the delayed response. I have spoken with IT, and they
>> conducted a new search incorporating your directions as closely as
>> possible. That search returned just under 1,000 emails. In addition, we
>> have received documents from Community Development.
>>
>> Based on this updated scope, the revised estimate is 12 hours. Please let
>> us know if you approve this updated estimate.
>>
>> Thank you,
>> Sandra Bryant
>>
>>
>>
>> On Thu, Jan 15, 2026 at 9:39 am, Sarah Zeeman wrote:
>>
>>
>> Ms. Bryant,
>>
>> I hope you’re well. I’m following up on PRR-726-2025, originally
>> submitted on December 22, 2025, and on your January 9 note indicating that
>> my January 8 clarification questions were forwarded to IT.
>>
>> As noted, those clarifications were intended to further narrow the scope
>> of the request in order to reduce the estimated time and cost before any
>> deposit is required.
>>
>> Could you please advise on the status of IT’s review and when I might
>> expect confirmation and a revised written estimate/quote? I want to ensure
>> the request can move forward efficiently and in alignment with the
>> clarified parameters.
>>
>> Thank you again for your assistance, and please let me know if anything
>> further is needed from me.
>>
>> Warm regards,
>> Sarah Zeeman
>>
>> On Fri, Jan 9, 2026 at 10:20?AM Loretta Watts (Brookhaven, GA) <
>> BrookhavenGA@request.justfoia.com> wrote:
>>
>> Ms. Zeeman,
>>
>> I have sent your email below to IT. I'll let you know what they can do
>> for us.
>>
>> Thank you,
>>
>> Sandra
>>
>>
>> On Thu, Jan 08, 2026 at 3:25 pm, Sarah Zeeman wrote:
>>
>>
>> Ms. Bryant,
>>
>> Thank you for sharing the clarification from IT — I appreciate you
>> coordinating on this.
>>
>> To help narrow the scope and reduce the associated time and cost, I’d
>> like to confirm the following revised parameters for PRR-726-2025 *for
>> purposes of receiving an updated estimate/quote*:
>>
>> • *Search term: “Gaddy”*
>> – Date range: *July 1, 2024 through December 31, 2025*
>>
>> • *Search term: “Todd Shoemaker”*
>> – Date range: *May 1, 2025 through December 31, 2025*
>>
>> • *Custodians:* City of Brookhaven employees and officials
>> • *Record types:* Emails and email