March Monthly Report For February 2022¶

__ GEORGIA

TO:

Mayor and City Council

FROM:

Christian Sigman, City Manager

DATE:

March 15, 2022

SUBJECT:

February Departmental 2022 Highlights

Please feel free to contact me should you have any questions.

Index BROOKHAVEN CONNECT METRICS........ccccccccceeccceesueeceeeeeeeeseeseuececeecuueesessuuaeeesseuaeeessssaneeeesuaneneeeaaaness 2 COMMUNITY DEVELOPMENT ...........:cccccceseseeeceecuecceeeeeeeeeeseeeeeseeseeeesseseueesessueaeesssaaeeesssuaneteeeuaneseeaaas 4 MUNICIPAL COURT 00... cccccccccecccccceseecceeeeeeeeeeeeeeeseeseeeeeeeeuueceseeeuueseesueeeeseessueesessaaeesessaaaseesseaaneeseuannetees 9 CITY CLERK... ...ccccccccscesccecsseeeceeseeeeceeeeeeeeeeeeeeeseeeeeeeeseessueeeeesuaceeeesueeseeesseeeseessueeesessuaeeeeeaaaeeeeeeanneeeeaans 11 COMMUNICATIONS... ...ccccccccccseeecceceeeeeeeecueceeeeeeeeseeeeeueesseseueeeseeseaeeseeeuuaeesessueeseesseaaeseesuaeeeseeuuanneeeens 14 CONVENTION AND VISITORS BUREAU...

ccc ceccccccccseeeeeeesseeeseessueecceseuueesessuaecessssaeesesssaaneeeeuuaeeeeeeas 15

INFORMATION TECHNOLOGY 0... . cece ccc ccccccceeeeeeeeeeeueeeeeeeeeeeseeseueeesesseueeseeseuaeesessaaeeeesseaaeteesuaaneseenaaes 16

PARKS & RECREATION .......ccccccccccseesccecceeeeeeeeeeeeeseeeeesssuuesceceeseeseueeeseeeeeseeuuueeeseeeeesesuaaeneseeeesauauaannnesess 18 sO) | Ol nee 21 CHATCOMM 911 oo... cece cccccccccssseccceseececeeeueeceeeeeueeseeeseeeessessaeeseeseuceseesuaeeessssuueseesusaaeseesaaeneeeeaaaeeeeeens 25 PUBLIC WORKS 1... .cccccccseecccccsseeecceseeeeeceeeeeceeeeeeeeseeeeeueeseessueeeseesuaeeceeesuaeesessuuaceesseaeeseessaaenteesaaeneeeeaaaes 27 NAN Ol cre 31

Page 1 of 36

Brookhaven Connect Metrics: Monthly of February 2022

*Brookhaven Connect is a citizen powered system with requests coming directly from the citizens of Brookhaven. These statistics do not represent the entirety of the work loads assumed by City

departments.

Open /Close by Day 14

12

10

8

6

2

0

@

6 A

Qs

e

“%s

en

&

“%

*

“% Os

%

%

,

:

@

Of the 64 service requests that were created, 33 have been closed (this includes duplicate

requests) with 30 remaining open. e

Total requests that remain open since the beginning of the year is 43, this includes the month of February.

e

To date, there are 2,529 registered Brookhaven Connect users; this represents an increase of 70 users since the beginning of the year. Statistics Total Reports Created

63

Total Reports Open

30

Total Reports Closed

33

Average Reports Created per Day

2.17

Average Reports Closed per Day

1.14

Average Time to Close

2.76 Days

Fastest Closed Request Type

Curb and Gutter (0.01 Days)

Slowest Closed Request Type

Potholes (12.46 Days)

Most Common Request Type

Street Sign

Least Common Request Type

Street Striping

Page 2 of 36

Request by Type

Request by Status Street Sign Pavement

In Process

Potholes

Curb and Gutter Right-of-Way Maintenance

Traffic Signal Street Lights Sidewalk

Street Striping

Duplicate

Stormwater Illegal Connection/Discharge

Average Days to Close per Request Type Pavement

Potholes

Curb and Gutter

Storm Water

Sidewalk

Street Lights

Traffic Signal

Right-of-Way Maintenance

by City YJsOURCED Powered

Page 3 of 36

Community Development: February 2022

Community Development 2022 Building Permits Jan

Feb

247

266

513

New Single Family

11

10

21

New Multi Family

0

0

0

All

Mar

Apr

May | Jun

Jul

Aug

Sep

Oct

Nov

Dec | Total

Community Development 2021 Building Permits Jan

Feb

Mar

Apr

May

Jun

Jul

Aug

Sep

Oct

Nov

Dec ___ Total

All

321

299

404

397

295

368

269

308

273

278

261

242

3,715

New Single Family

40

14

17

18

20

22

17

12

20

13

11

10

214

New Multi Family

0

0

0

0

0

0

0

0

0

0

0

0

0

Community Development 2020 Building Permits Jan

Feb

Mar

Apr

May

Jun

Jul

Aug

Sep

Oct

Nov

Dec

All

316

409

323

219

225

360

359

304

336

328

337

274

3,790

New Single Family

23

32

32

23

14

27

19

29

10

14

20

9

252

New Multi Family

0

0

0

0

0

0

0

0

0

0

0

0

0

Page 4 of 36

Total

Community Development BOA/Variances Filed in February 2022

File #

Address

Scope

Hearing Date

VAR22-

00005

Impervious coverage, rear yard setback, and front

1799 Buckhead Lane _ loaded garage setback

3/16/22

3284 Inman Drive

3/16/22

VAR22-

00007

Rear yard setback

VAR22-

00008

2689 Archway Drive _ Retaining wall setback

3/16/22

2110 Fairway Circle

3/16/22

VAR22-

00011

| Average front yard setback

Page 5 of 36

Community Development BOA/Variances Heard in February 2022

File #

Address

Scope

Hearing

Action

Date

3067

Approved

Oglethorpe

with

VAR21-00038 | Way

Impervious coverage setback

2/16/22

2436

Conditions Approved

Wawona

Stream buffer, accessory structure side

VAR21-00052 | Drive

with

setback, and retaining wall side setback

2/16/22

Conditions

Impervious coverage setback

2/16/22

3/16/22

2321 Valley

Deferred to

VAR21-00054 | Brook Way

Approved

4316 Berkford

VAR21-00066 | Circle

Retaining wall height and retaining wall

with

setback

2/16/22

Conditions

Side yard setback

2/16/22

2/16/22

2469

Oostanaula VAR21-00067 | Drive

Deferred to Approved

VAR22-00001

2661 Cove

Accessory structure and pool equipment

Circle

setback

with

2/16/22

Conditions

1194

Approved

Chambord

with

VAR22-00002 | Way

Front door threshold

2/16/22

Conditions Approved

VAR22-00004

1224 Beech

Front yard setback and accessory

Haven Road

structure setback

with

2/16/22

Conditions

Community Development Rezonings Filed in February 2022 — None

File #

Address

Scope

PC Hearing

CC Hearing

Date

Date

N/A

Community Development Rezonings Heard in February 2022 - None

File #

Address

Scope

PC

PC Rec

cc

Hearing

Hearing

Date

Date

N/A

Page 6 of 36

CC Rec

Code Enforcement Activity February 2022 Inspections & Follow-ups

1,178

Violations

127

Violations Created Per Day

7

Courtesy Warnings/Placards

20

Residential Citations

2

Commercial Citations

0

Total Street Miles Patrolled

1,745

Total Requests Created

102

Department-Generated Inspections

42

Brookhaven Connect/CitySourced Requests Created (public

60

generated)

Brookhaven Connect/CitySourced Requests Received / In Process

15

Brookhaven Connect/CitySourced Requests Closed / Abated /

45

Duplicated / Not an Issue Average # of Reports Created per Day

2

Average # of Reports Closed per Day

2

Average Time to Close

2 days

Signs Removed

120

Building Inspection Activity February 2022 Plan reviews

103

Building inspections

1,001

Building inspections percent pass/fail

80%/20%

Fire Marshall Activity February 2022* Plan reviews

82

Inspections

48

Inspections percent pass/fail

96%/4%

Existing/Mandated Business inspections

56

Existing/Mandated Business inspections pass/fail *Existing/Mandated Business Inspections Program initiated May 2021

Page 7 of 36

76%/24%

Key Land Development Activity/Review February 2022 Land Development Enforcement & Inspection Activity Tree removal permits

43

Stop Work Orders issued

11

Courtesy warnings issued (Notice of violation)

15

Environmental Inspections

262

Environmental Court Summons

N/A Land Disturbance Permit Review Pool Complex — 1234 Bellair Drive Langford Park redevelopment — 1174 Pine Grove Avenue

Dresden Village — 1350 Dresden Drive Murphey Candler Park — 1551 West Nancy Creek Drive Emory Executive Park — 11 Executive Park Drive

Multi-family development — 2585 Osborne Road Land Disturbance Permits Approved Floor and Décor — 1790 Northeast Expressway Plat Review Activity Combination lot — 2662 Mabry Road

Lot Split — 1230 Mayfair Drive Lot reconfiguration — 2006 Tall Tree Drive Final Plat — 1325 Sunland Drive Plats Approved

N/A

Page 8 of 36

Municipal Court

2022

Case Filings

Jan

Feb

Mar | Apr | May | Jun

Jul

Aug

Sep | Oct

Nov | Dec | YTD

431

484

915

17

15

32

460

322

782

771

595

1,366

Jan

Feb

Mar | Apr | May | Jun

Jul

Aug

Sep | Oct

399

472

587 | 590

703

521

539 | 588

4

15

17

17

19

53

315

472 | 454

465 | 519

481

600

535 | 408

462 | 379 | 5,143

94

510

681 | 765

708 | 885

745

965

850 | 717

753 | 622 | 8,295

Number of Court

Dockets Number of

Defendants on dockets

Number of Cases on

Dockets

2021

Case Filings

676 | 606

Nov | Dec | YTD 552 | 433 | 6,666

Number of Court

Dockets

19

17

17

17

15

15

13

185

Number of

Defendants on dockets Number of Cases on

Dockets

Due to Covid-19, after the first week, court appearances in January 2021 were cancelled.

Page 9 of 36

Court Collections & Agencies Payments

Base Fine

84,025.90

Contempt Charge

1,618.59

Processing Fee

11,957.85

Cash Bonds

44,672.82

Indigent App Fee

0.00

Revenue Collected-Diverse Agencies

33,934.32

Pre-Trial Fee

0.00

CB-Applied

19,029.80

Bond Forfeiture

0.00

Overage

0.00

Restitution

0.00

NSF

0.00 Monthly Cash Collections

Paid to Diverse Agencies

195,239.28

33,934.32

Cash Bond Refunds/Returned

5,570.25

Overage Refund

0.00

Restitution Paid

0.00

Page 10 of 36

Total Paid Out

39,504.57

NET

155,734.71