Date: February 3, 2022
To: Ms. Zeeman,
Thank you for your request to review county records. On February 3, 2022, the Department of Innovation and Technology (DoIT) received a request via email for the following:
Search 1
Copies of all email messages (received, sent, and deleted) to or from Yola Lewis (ylewis@dekalbcountyga.gov<mailto:ylewis@dekalbcountyga.gov>), Jonathan Sweatman (jsweatman@bellsouth.net<mailto:jsweatman@bellsouth.net>, sweatm_j@bellsouth.net<mailto:sweatm_j@bellsouth.net>) no search terms include all emails between the subject email addresses between the dates of November 18, 2020, through February 16, 2021
Search 2
Copies of all email messages (received, sent, and deleted) to or from Jeffery D. Woods (jdwoods@dekalbcountyga.gov<mailto:jdwoods@dekalbcountyga.gov>), Matthew Johnson (jmattjohnson@artisansofatlanta.com<mailto:jmattjohnson@artisansofatlanta.com>) no search terms include all emails between the subject email addresses between the dates of November 1, 2020, through February 16, 2021
After reviewing your request, it has been determined that the DoIT is the custodian of record ONLY for associated emails or attachments, if they exist. DeKalb County does not reformat or organize the data as requested. Any reformatting or reorganizing the data is the responsibility of the requestor. The retrieval cost for these records is as outlined below, at $30 per hour (per requested item):
Prepare and Run Open Records criteria searches from Office 365 1.5 Hour $45.00
Download PST File(s) to a server with available storage 30 Minutes $15.00
Create separate file to copy search requirements 30 Minutes $15.00
Run Law department exclusion search per user 30 Minutes $15.00
Create final PST file for copy 30 Minutes $15.00
Prepare .PST files for distribution 30 Minutes $15.00
Retrieval Cost $120.00
In accordance with the Georgia Open Records Act, the first 15 minutes of the search, retrieval, and other direct administrative tasks associated with complying with the request for a public record are free, therefore the cost of this request is $112.50.
Based on staffing levels and current workload we estimate that it will take up to 5 business days after notification/authorization to proceed for completion of this request. These timelines are contingent upon receiving notification/authorization that you would like for us to proceed and are willing to pay the associated costs.
Once documents and records are retrieved from our system, a filter is used to separate attorney client privilege and attorney work product records. The discs are then sent to the Law Department for redaction as authorized by O.C.G.A. § 50-18-72(41) (42). Upon receipt, the Law Department will provide you with a written estimate of costs for review and redaction and an anticipated date for production.
The County and its officials and departments do not produce documents or records that are protected by the attorney-client privilege or the attorney work product doctrine under Georgia or federal law or that are otherwise exempt from production under the Georgia Open Records Act. The County expressly reserves and does not waive any statutory exemptions from disclosure provided by O.C.G.A. § 50-18-72, et seq. and other applicable laws.
Barry Puckett | Deputy Director of Infrastructure | DeKalb County Government | Bobby Burgess Building | 3630 Camp Circle | Decatur, GA 30032 | Cell: 404.637.4134 | Email: jbpuckett@dekalbcountyga.gov<mailto:jbpuckett@dekalbcountyga.gov> | http://www.dekalbcountyga.gov<http://www.dekalbcountyga.gov/>
Skype: jbpuckett
NOTE: Email is provided to employees for the administrative needs of the county. Email correspondence to/from a county email account is considered public information and subject to release under Georgia laws or pursuant to subpoena.
To report issues for tracking and accountability. Please click on the link below and create a ticket using our helpdesk software. This will ensure that your request is handled promptly and if you need assistance creating a ticket, please click on the solutions tab and watch a quick training video.
Department of Innovation & Technology Helpdesk Self-service Web Site: https://helpdesk.dekalbcountyga.gov<https://helpdesk.dekalbcountyga.gov/>
Department of Innovation & Technology Helpdesk Telephone Number: 404.371.2363
________________________________
From: Sarah Zeeman <szeeman@gmail.com>
Sent: Thursday, February 3, 2022 3:57 PM
To: Puckett, Barry <jbpuckett@dekalbcountyga.gov>
Subject: ORR - 2 requests
Hi Barry,
Thank you so much for speaking to me today and helping