April Monthly Report For March 2022 Updated¶

Br TO:

Mayor and City Council

FROM:

Christian Sigman, City Manager

DATE:

April 15, 2022

SUBJECT:

March 2022 Departmental Highlights

Please feel free to contact me should you have any questions.

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COMMUNICATIONS 0.

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CONVENTION AND VISITORS BUREAU... eect eee eee eeeeeeeeeeaeaaeaaaaas INFORMATION TECHNOLOGY oo

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Page 1 of 37

Brookhaven Connect Metrics: Month of March 2022

*Brookhaven Connect is a citizen powered system with requests coming directly from the citizens of Brookhaven. These statistics do not represent the entirety of the work loads assumed by City

departments.

Open /Close by Day = Open = Closed

0 ;

se

e

;

a)

y

Of the 75 service requests that were created, 49 have been closed (this includes duplicate requests) with 29 remaining open.

e

Total requests that remain open since the beginning of the year is 62, this includes the month of March.

e

To date, there are 2,639 registered Brookhaven Connect users; this represents an increase of 110 users since the beginning of the year.

Statistics Total Reports Created

75

Total Reports Open

26

Total Reports Closed

49

Average Reports Created per Day

2.21

Average Reports Closed per Day

1.44

Average Time to Close

3.63 Days

Fastest Closed Request Type

Curb and Gutter (0.01 Days)

Slowest Closed Request Type

Potholes (16.62 Days)

Most Common Request Type

Pavement

Least Common Request Type

Downed Lines

Page 2 of 37

Request by Type

Request by Status

Pavement

Potholes

Closed

Street Sign Traffic Signal

—[

Curb and Gutter Right-of-Way Maintenance

Storm Water

Street Lights Duplicate

Sidewalk

Downed Lines

=a

-* oo

oO

a

Average Days to Close per Request Type Potholes

Pavement

Street Lights

Sidewalk

Downed Lines

Storm Water

Traffic Signal

Curb and Gutter

Right-of-Way Maintenance

Street Sign

Powered by ciTY(jJsOURCED

Page 3 of 37

10

15

20

25

30

35

40

45

Community Development: March 2022

Community Development 2022 Building Permits Jan

All New Single

Family

Feb

Mar

Apr

May | Jun

Jul

Aug

Sep

Oct

Nov

Dec ___ Total

247

266

321

834

11

10

12

33

0

0

0

0

New Multi

Family

Community Development 2021 Building Permits Jan

Feb

Mar

Apr

May

Jun

Jul

Aug

Sep

Oct

Nov

Dec

Total

All

321

299

| 404

397

295

368

269

308

273

278 ~~ «261

242

3,715

New Single Family

40

14

17

18

20

22

17

12

20

13

11

10

214

0

0

0

0

0

0

0

0

0

0

0

0

New Multi Family | 0

Community Development 2020 Building Permits Jan

All

316

New Single Family

| 23

New Multi Family | 0

Feb

Mar

Apr

May

Jun

Jul

Aug

Sep

Oct

Nov

Dec

274

Total

| 409

323

219

=| 225

360

359 | 304

336

328

| 337

3,790

32

32

23

14

27

19

29

10

14

20

9

252

0

0

0

0

0

0

0

0

0

0

0

0

Community Development BOA/Variances Filed in March 2022

File #

Address

Scope

Hearing Date

VAR22-

00003

2679 Caldwell Road

= Stream buffer

4/20/22 4/20/22

VAR22-

00008

2698 Archway Drive _ Retaining wall

VAR22-

1129 Brookhaven

00012

Commons Drive

Impervious coverage

4/20/22

3097 Woodrow Way _

Interior side setback and impervious coverage

4/20/22

VAR22-

00014

Page 4 of 37

VAR22-

00015

2756 Tryon Place

Stream buffer

4/20/22

00016

2653 Redding Road

Accessory structure interior side setback

4/20/22

VAR22-

3722 Canyon Ridge

00017

Court

Stream buffer

4/20/22

1790 Duke Road

Stream buffer

4/20/22

Stream buffer and impervious coverage

4/20/22

VAR22-

VAR22-

00018 VAR22-

1167 Pine Grove

00019

Avenue

Community Development BOA/Variances Heard in March 2022

File #

Address

Scope

Hearing

Action

Date

2321 Valley

Deferred to

VAR21-00054 | Brook Way

Impervious coverage setback

3/16/22

2469

Withdrawn

Oostanaula VAR21-00067

4/20/22

without

Drive

Side yard setback

3/16/22

Prejudice Approved

2661 Cove

Accessory structure and pool equipment

VAR22-00001 | Circle

setback

with

3/16/22

1799

VAR22-00005

Conditions Approved

Buckhead

Impervious coverage, rear yard setback,

Lane

and front loaded garage setback

with

3/16/22

Conditions Approved

3284 Inman

with

VAR22-00007 | Drive

Rear yard setback

3/16/22

Conditions

Retaining wall setback

3/16/22

4/20/22

2689 Archway

VAR22-00008 _ Drive

Deferred to Approved

2110 Fairway

VAR22-00011 | Circle

with

Average front yard setback

3/16/22

Conditions

Community Development Rezonings Filed in March 2022 — None

File #

Address

Scope

N/A

Page 5 of 37

PC Hearing

CC Hearing

Date

Date

Community Development Rezonings Heard in March 2022 - None

File #

Address

Scope

PC

PC Rec

CC

Hearing

Hearing

Date

Date

CC Rec

N/A

Code Enforcement Activity March 2022 Inspections & Follow-ups

1,229

Violations

245

Violations Created Per Day

11

Courtesy Warnings/Placards

47

Residential Citations

0

Commercial Citations

1

Total Street Miles Patrolled

1,833

Total Requests Created

102

Department-Generated Inspections

54

Brookhaven Connect/CitySourced Requests Created (public

48

generated)

Brookhaven Connect/CitySourced Requests Received / In Process Brookhaven Connect/CitySourced Requests Closed / Abated /

7 41

Duplicated / Not an Issue Average # of Reports Created per Day

1

Average # of Reports Closed per Day

1

Average Time to Close

3 days

Signs Removed

58

Building Inspection Activity March 2022 Plan reviews

137

Building inspections

1,274

Building inspections percent pass/fail

80%/20%

Fire Marshall Activity March 2022 Plan reviews

80

Inspections

85

Inspections percent pass/fail

100%/0%

Existing/Mandated Business inspections

73

Existing/Mandated Business inspections pass/fail

Page 6 of 37

5%/95%

Key Land Development Activity/Review March 2022 Land Development Enforcement & Inspection Activity Tree removal permits

118

Stop Work Orders issued

6

Courtesy warnings issued (Notice of violation) Environmental Inspections

26 228

Environmental Court Summons

1

2858 Georgian Hills — Tree removal — Guilty — $1,000 fine Land Disturbance Permit Review

7

C-Store Circle K — 3892 Buford Highway Multi-family development — 2585 E. Osborne Road Mehta Residence — 2830 Mabry Road Langford Park redevelopment — 1174 Pine Grove Avenue Greystar Executive Park — 50 Executive Park MH Park Vista, Revision 1 — 1244 Park Vista Drive Lynwood Park Redevelopment — 3360 Osborne Road Land Disturbance Permits Approved

1

Floor and Décor — 1790 Northeast Expressway Plat Review Activity

2

Roger’s residence — 2662 Mabry Road Lot Split — 1230 Kendrick Road Plats Approved

2

Halstead Plat Revision — 1330 North Druid Hills Road Final Plat — 1325 Sunland Drive

Page 7 of 37

Municipal Court: March 2022

2022

Jan Case Filings

Feb

Mar | Apr | May | Jun

Jul

Aug

Sep | Oct

Nov | Dec | YTD

431 | 484

533

1.448

17

15

19

51

460 | 322

455

1,237

771

595

719

2,085

Jan

Feb

Mar | Apr | May | Jun

Number of Court

Dockets Number of Defendants on dockets Number of Cases on

Dockets

2021

Case Filings

399 | 472

587

| 590 | 676

Jul

Aug

| 606 | 703 | 521

Sep | Oct 539

Nov | Dec | YTD

| 588 | 552

| 433

|6,666

Number of Court

Dockets

4

15

19

17

17

17

17

19

17

15

15

13

185

53

315

472 | 454

465

519 | 481

600

535 | 408

462

379

15,143

94

510 | 681

708

885 | 745

965

850

753

622

|8,295

Number of Defendants on dockets Number of Cases on

Dockets

765

717

Due to Covid-19, after the first week, court appearances in January were cancelled.

Page 8 of 37

Court Collections & Agencies Payments

Base Fine

116,921.23

Contempt Charge

1,218.00

Processing Fee

15,768.21

Cash Bonds

35,326.80

Indigent App Fee

0.00

Revenue Collected-Diverse Agencies

44,529.34

Pre-Trial Fee

0.00

CB-Applied

25,473.00

Bond Forfeiture

0.00

Overage

50.00

Restitution

0.00

NSF

0.00

MISC

5.00 Monthly Cash Collections

239,291.58

Paid to Diverse Agencies

44,529.34

Cash Bond Refunds/Returned

40,199.79

Overage Refund

0.00

Restitution Paid

0.00

Page 9 of 37

Total Paid Out

84,729.13

NET

154,562.45

Office of City Clerk: March 2022

City Clerk's Office and Legislative Activities —- March 2022

Open Record Requests

101

Agendas/Agenda Packets Managed (Included Audit Comm., Dev. A., Charter Comm., And Facilities Authority)

Minutes Composed (Council, Dev. Auth., and Facilities Authority)

5

Executive Sessions Held (Council and Dev. Auth. Only)

2

Ordinances/No.

March 2022 — Description

ORD 2022-03-01

Amending FY 2022 Budget — CIP — Briarwood/Buford Hwy Multi-

ORD 2022-03-02

Amending FY 2022 Budget — CIP — Park Bond Briarwood Park

ORD 2022-03-03

Amending FY 2022 Confiscated Assets — Purchase Two Ford F250s

3/22/2022

Resolutions/No.

March 2022 — Description

Appr. Date

RES 2022-03-01

Authorizing ROW Abandonment — Duncan Drive at Tobey Road

03/22/2022

RES 2022-03-02

Indemnification Policy

03/22/2022

Department

Contracts/Agreements Approved by Council — March 2022

Appr. Date

State Road and Toll Authority for Marketing Services — Top End

03/01/2022

Appr. Date

3/1/2022

use

3/22/2022

Improvements

Strategic Partnerships

Transit

Administration

Ferguson Group

03/01/2022

Legal

Unicorns and Unicorns LLC — Non-Disclosure Agreement

03/01/2022

Public Works

Autaco Development, LLC

03/01/2022

Public Works

GDOT Non-Discrimination Agreement for LAP Recertification

03/22/2022

Parks and Recreation

Integrated Construction and Nobility — Lynwood Park Stormwater

03/22/2022

Public Works

USGS Stream Gauge Monitoring Contract

03/22/2022

Public Works

Sunbelt Traffic, LLC

03/22/2022

Parks and Recreation

Integrated Construction and No